With A Dot Ltd – At The Yard (attheyard.co.uk and all subdomains)
Last Updated: 23/05/2018
“With A Dot Ltd” or “With A Dot” or “We” means With A Dot Ltd.
“Client” means a subscriber to With A Dot Ltd’s product At The Yard.
“Service” means With A Dot Ltd’s service called At The Yard.
“Client Data” means personal data, reports, addresses, and other files, folders or documents in electronic form that a Client or User of the Service stores within the Service.
“Personal Data” means any information relating to an identified or identifiable natural person.
“User” means an employee, agent, representative of a Client or a customer of the client who they have allowed access to the service.
“GDPR” means the European Union’s General Data Protection Regulation (Regulation (EU) 2016/679).
With A Dot Ltd is committed to protecting and respecting your privacy and personal data. This policy describes our data practices for ‘At The Yard’ located at attheyard.co.uk and it’s subdomains. We comply with the principles of the GDPR.
3. The information we collect
We collect different types of information from or through the Service. The legal basis for At The Yard’s processing of personal data are primarily that the processing is necessary for providing the Service in accordance with At The Yard’s Terms of Service and that the processing is carried out in At The Yard’s legitimate interests, which are further explained in the section “How We Use Data” of this Policy. We may also process data upon your consent, asking for it as appropriate.
3.1. Information Provided by Users
When you use the Service, as a Client or a User, you may provide, and we may collect Personal Data. Examples of Personal Data include name, email address, address, phone number, and credit card or other billing information. Personal Data also includes other information, such as geographic area or preferences, when any such information is linked to information that identifies a specific individual. You may provide us with Personal Data in various ways within the Service. For example, when you register for an Account, use the Service, post Client Data, interact with other users of the Service, or send us customer service-related requests.
3.2. Information Collected by Clients or Users
A Client or User may store or upload into the Service Client Data. At The Yard has no direct relationship with the individuals whose Personal Data it hosts as part of Client Data. Each Client is responsible for providing notice to its’ customers and third persons concerning the purpose for which the Client collects their Personal Data and how this Personal Data is processed in or through the Service as part of Client Data.
3.3. “Automatically Collected" Information
When a User uses the Service, we may automatically record certain information from the User’s device. This “automatically collected" information may include IP addresses or other device addresses or ID, web browser and/or device type, the web pages or sites visited just before or just after using the Service, the pages or other content the User views or interacts with on the Service, and the dates and times of the visit, access, or use of the Service.
4. Use of personal information
With A Dot Ltd is not acting in the capacity of data controller in terms of the GDPR because we do not collect or determine the use of any Personal Data contained in the Service and because we do not determine the purposes for which such Personal Data is collected, the means of collecting such Personal Data, or the uses of such Personal Data.
The Client is the data controller under the GDPR for any Client Data containing Personal Data, meaning that such party controls the manner such Personal Data is collected and used as well as the determination of the purposes and means of the processing of such Personal Data.
With A Dot Ltd is not responsible for the content of the Personal Data contained in the Client Data or other information stored on its servers (or its subcontractors’ servers) at the discretion of the Client or User nor is With A Dot Ltd responsible for the manner in which the Client collects, handles disclosure, distributes or otherwise processes such information.
5. How We Use Data
- To provide you with the website and services that you request.
- To reply to any enquiries you submit to us.
- For internal operations, including troubleshooting, research, data and statistical analysis, testing and surveying.
- To monitor, develop and improve our website and services and/or your user experience.
- To aid in keeping our site and services secure.
6. Data Storage
For administrative reasons data may be passed to and stored with third party service providers. These may be located outside the European Economic Area (“EEA”). Your personal data may be processed by staff operating outside the European Economic Area ("EEA") who work for us or for one of our suppliers. Such staff may be engaged in, among other things, the fulfilment of your order, the processing of your payment details and the provision of support services. By submitting your personal information, you agree to With A Dot Ltd transferring, storing and processing your personal information outside the EEA.
7. Data Shared with Partners
We may share commercial and technical data with our partners where a customer has accessed and used our website or services via a site belonging to one of our partners. However, such information will also be subject to our partners’ privacy policies.
The security of personal information is important to us and we take reasonable measures to ensure it is kept secure and confidential. However, we cannot guarantee the security of your data transmitted to our site and services. Any transmission is done at your own risk.
9. Email Updates & Options
We may email website news and information updates to those customers who have specifically subscribed to this service.
To allow us to provide our Services, Clients and Users may receive transactional email as a result of the internal operation of the Service.
All emails sent by us will be clearly marked as originating from us. All such emails will also include clear instructions on how unsubscribe from our email service and any future emails. Such instructions will either include a link to a page to unsubscribe or a valid email address to which you should reply, with “unsubscribe” as the email subject heading.
In accordance with the Privacy and Electronic Communications (EC Directive) Regulations 2003, we never send bulk unsolicited emails, (popularly known as Spam) to email addresses.
We may send emails to Clients and Users regarding the product or services provided by us.
Cookies are small pieces of text stored on your computer by a website and provides to the website each time the visitor returns.
Visitors who do not wish to have cookies placed on their computers should not continue to use our Services/sites.
11. Third-Party Services
The Service may contain features or links to websites and services provided by third parties. Any information you provide on third-party sites or services is provided directly to the operators of such services and is subject to those operators’ policies, if any, governing privacy and security, even if accessed through the Service. We are not responsible for the content or privacy and security practices and policies of third-party sites or services to which links or access are provided through the Service. We encourage you to learn about third parties’ privacy and security policies before providing them with information.
12. Third Party Links
There may be links contained in our Site and/or Services which redirect you to other third party websites. This policy does not apply to these websites and we do not accept any responsibility or liability for them.
13. Data Retention
We only retain the Personal Data collected from a Client for as long as the Client’s account is active or otherwise for a limited period of time as long as we need it to fulfil the purposes for which we have initially collected it, unless otherwise required by law. We will retain and use information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements as follows:
- The contents of closed accounts are deleted from production systems within 3 months of the date of the account closure.
- This data may be retained in backups for a further period of time until they are cycled out of our existing backups.
- Billing and other account information on a Client is retained for an extended period of time to allow us to fulfil our legal obligations.
14. Contact Us